Follow Up To Phone Call When Customer Not In

(your name, street

city, street, zip)

(date)

(name

street

city, state, zip)

_____________________

Dear ____ (name):

The other day our representative, ____ (name) called you when you were out.

Therefore, he has asked that we write you to go over several important points

discussed in the meeting of _______, l9__ (date).

Since our business opened _____ (time) ago, we have learned that it was not enough

just to furnish quality _______ (kind of products).  No matter how good the products,

they will not be reliable unless they are used properly. Therefore, our products are

sold with a guarantee that one of our associates will be available for advise and

instruction as you need it.

For example, _____ (name of representative) has been with us for over ____

(time period). He is very conscientious and will follow through whenever you need

his help.  Placing an order with _____ (company) assures you of quality products as

well as careful instructions and maintenance of the products.

Yours truly,

(name)

(title)

NOTE :
This is a typical letter. You have to add your company's name with full address. And the receiver's name and full address also should be added in the place allotted for that purpose. Without those primary details no letter carries any significance. So, you are requested to provide all those important details. Failing which the letter will make a wrong impression about your company and you among the receivers of your letters. This is the most unwanted attitude on your side in dealing with the clients who are the most valued assets of any business organisation. If necessary, leave those spaces blank.