Simple Request Letters
- The body of the very simplest request letter is usually
only one or two paragraphs. This is especially true if there is some
incentive for the receiving party to respond to your request in a positive
way. An example of this would be a letter where you are requesting
additional information that might lead to a purchase of merchandise from
the company.
- In more complex request letters where there is no
incentive for the receiver of your letter to grant your request, your letter
will need to include some persuasive writing. Often the sales letter
format, discussed later, is used for the most complex request letters,
such as when you are asking for monetary donations.
Request letter forma
a)
Opening
paragraph: introduce yourself and make your request. This is usually only one or two sentences.
b)
After you
make your request, give any necessary details to help the receiver of your letter fully understand what
you are asking for. This is often part of the opening paragraph in simple
request letters. In more complex request letters--especially when you are
inserting a couple persuasive sentences--this could be a paragraph by itself.
If you are asking for more than three items or pieces of information consider
using bullets to clarify your needs.
c)
Closing
paragraph: your "CALL FOR ACTION." Restate your request giving a date by which you need
a response. Make sure you state why you need the response by this date.
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