Memorandum & Circular
Purpose of Memo
When you wish to write to someone
within your own company, you will send a memorandum. Memos are used to
communicate with other employees, may be located – whether in the same office,
in the same building, or in a branch office many miles away.
Because the interoffice
memorandum form was developed to save time, the formalities of an inside
address, salutation, and complimentary closing is omitted. Otherwise, however,
office memos and letters have a great deal in common.
Formality is omitted
The memorandum or ‘memo’ is a very flexible form used within
an organization for communication at all levels and for many different reasons.
It performs internally the same function as a letter does in external
communication by an organization. It is used for reports, briefings or
instructions, ‘notes’ and any kind of internal communication that is more
easily or clearly conveyed in writing (rather than face-to-face or on the
telephone).
